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Version: V12

VIDIZMO Portal Navigation Guide for Digital Evidence Management and Redactor

This article provides a comprehensive overview of the Digital Evidence Management (DEM) portal interface. Use it to familiarize yourself with the main navigation areas, key pages, and common actions so you can move through the portal with confidence.

Note: Your portal interface may include additional features based on your product plan. If your plan includes Redaction, you will see redaction tools such as the Redact button and Studio Space on the playback page. If your plan includes Intelligence Hub, you will see options for chatbot, agent management, and workflow configuration in your navigation.

Portal Interface Overview​

The DEM portal is organized into three main areas:

  • Top navigation bar contains the portal logo, search bar, and quick-access buttons for features like the chatbot, workflow queue, and your profile.
  • Side navigation panel is a collapsible panel on the left that provides access to your portals, admin tools, and portal-wide links.
  • Evidence Library is the main landing page that displays all your evidence, cases, and folders, and provides navigation tabs for managing evidence across different states.

Evidence Library​

When you first land on the portal, the Evidence Library serves as your home page. It is the central hub for browsing, organizing, and managing all digital evidence in your portal.

Evidence Library

The Evidence Library is divided into a left sidebar and a main content area.

The left sidebar contains a collapsible folder hierarchy and the following navigation tabs:

  • My Cases shows cases you own or have access to for organizing evidence.
  • My Uploads shows all evidence you have uploaded.
  • Quick Access shows recently accessed or frequently used evidence for quick retrieval.
  • Assigned shows evidence that has been assigned to you for review or action.
  • Flagged shows evidence that has been flagged for attention.
  • Media Request shows evidence submission requests from external sources.
  • Recycle Bin shows deleted evidence that can be restored or permanently removed.
  • Expired shows evidence past its expiration date.
  • Archived shows evidence moved to long-term archive.
  • Infected Files shows files quarantined due to malware detection.

Note: The tabs visible in your Evidence Library depend on your permissions and portal configuration. Some tabs may not appear if the corresponding feature is not enabled.

Main Content Area​

The main content area displays the evidence list based on the selected tab. It includes bulk action controls, a search bar, sorting options, and view mode toggles at the top. Evidence items are displayed below with tamper status badges (Verified or Tampered) shown on applicable items.

Adding New Evidence​

A + Add New button with a dropdown is located on the action ribbon at the top of the content area, alongside the sort, view mode, and filter controls. The Evidence Library label also appears as a dropdown on the left side of this ribbon.

Select + Add New to reveal the dropdown with the following options:

  • Add Media lets you upload video, audio, image, or document files from your device. You can also drag and drop files directly onto the upload area.
  • Create New Case lets you create a new case to organize and group related evidence.
  • Create Folder lets you create a folder within a case for further organization of evidence.
  • Create Media Request lets you create an evidence submission request for external parties to submit evidence (displays if this feature is enabled in the portal).

Add New dropdown

Filters Panel​

On the right side of the Evidence Library, a filters panel can be toggled to narrow down evidence:

  • Categories displays a tree view of the portal's category hierarchy. Select a category to filter evidence within it.
  • Status lets you filter by evidence status (Published, Draft, Expired, and others) using checkboxes.
  • Processed State lets you filter by AI processing state such as Clipping, Transcription, Redacted, or Face Detected. Each state shows a count of matching items.
  • Scan Status lets you filter evidence by malware scan results such as Not Scanned, Pending, Clean, Suspicious, or Infected.

Search Evidence​

A search bar is available at the top of the content area. Use it to search for specific evidence by keyword within the Evidence Library.

View Modes​

The DEM portal defaults to a list view. You can switch between different display modes using the view toggles:

  • Detail view is a table layout showing columns for Title, Uploaded By, Last Updated, Category, Chain of Custody, Reviewed By, and available actions.
  • Tile view is a grid of evidence cards with thumbnails.
  • Compact tile view is a denser grid layout for browsing larger volumes of evidence.

Select one or more items using the checkboxes to reveal the bulk actions sidebar on the right, where you can perform actions on multiple items at once.

Top Navigation Bar​

The top navigation bar is always visible across all pages. From left to right, it contains:

  • Menu icon opens or closes the side navigation panel.
  • Portal logo displays your portal branding. Select it to return to the Evidence Library.
  • Search bar lets you search across your evidence repository.
  • Chatbot opens the AI chatbot side panel for conversational assistance.
  • Workflow queue shows the status of evidence processing workflows currently in progress.
  • User profile displays your profile picture or initials. Select it to open the profile menu.

Some elements in the top bar, such as the chatbot and workflow queue buttons, are visible only if your account has the required permissions.

Side Navigation Panel​

Select the menu icon (three horizontal lines) at the top-left corner to open the side navigation panel. This panel provides access to all major areas of the portal.

The side navigation panel includes the following sections:

  • Home returns you to the Evidence Library.

  • Portals expands to show all portals available to you. Select a portal name to switch to it, or select All Portals to browse the full list.

  • Admin expands to access administrative tools:

    • Users and Groups lets you add, remove, or manage portal users and security groups.
    • Portal Settings lets you configure portal branding, navigation menus, publishing rules, and other customization options.
    • Control Panel lets you access system-level settings including security policies, storage providers, encoding, CALs, and email configuration.

  • About Us displays the portal's About Us page (if configured).

  • Contact Us opens the contact form to reach portal administrators.

  • Privacy Policy displays the portal's privacy policy (if GDPR is enabled).

  • Download Desktop App lets you download the VIDIZMO desktop application for Windows or Mac.

    Side navigation panel

Use the search box at the top of the side panel to quickly filter menu items by name.

User Profile Menu​

Select your profile picture (or initials) in the top-right corner of the navigation bar to open the profile menu. This dropdown is divided into three sections:

Profile Actions​

At the top of the menu, you can see your name, email, and last login time. The following actions are available:

  • Manage Profile opens your profile settings to update personal information.

  • Change Password lets you update your account password.

  • Language lets you switch the portal display language.

  • Notification Settings lets you configure your notification preferences.

  • Help Site opens the VIDIZMO Knowledge Base for documentation and guides.

  • Sign Out signs you out of the portal.

    User profile menu

Playback Page​

Select any evidence item to open its playback page. The playback page is organized into the following areas:

Upper Action Ribbon​

At the top of the playback page, a ribbon displays the evidence title along with shortcut action buttons:

  • Studio Space opens the studio editor for the evidence.
  • Redact opens the redaction tool to apply redactions on the evidence.
  • Flag lets you flag the evidence for attention or review.
  • Limited Share lets you share the evidence with restricted access.
  • Add to Quick Access adds the evidence to your Quick Access tab for fast retrieval.
  • Clip lets you create a clip from a specific portion of the evidence.
  • Settings opens the evidence settings page.

Player Area​

The player occupies the left portion of the page and displays the video, audio, document, or image content.

Right Panel​

On the right side of the playback page, three icon buttons toggle between different panels:

Details panel displays the following information about the evidence:

  • Basic Information shows the uploader name, file type, and last updated time.
  • Details shows tags assigned to the evidence.
  • Additional Information shows any extra metadata or custom attributes.

Transcription panel displays the full transcript of the evidence. You can scroll through and search within the transcript text.

Insights panel displays AI-generated insights extracted from the evidence:

  • Search Insights lets you search by keyword across all insight data.
  • Language shows the detected language of the evidence (for example, English (United States)).
  • Insights lists detected topics with accuracy percentages (for example, Law, Police and Law Enforcement, Criminal Justice, Crime).

Playback page

Now that you are familiar with the portal interface, explore the related topics below to learn how to set up your account, create portals, and start managing your evidence.

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